Section 1. Standing Committees
A. Definition: A standing committee is one that exists every year, maintains bylaws, and carries out specific duties as follows or defined within that committee’s bylaws.
B. Organization: Members are appointed to committees by the President. Chairs are specified in point D below. Committee members need not be members of the Assembly, but all committees report to the Assembly (via the Vice President and Executive Committee) and are under the authority of the Constitution and UWSG Bylaws.
C. Bylaws: Standing committees shall write and maintain bylaws. Bylaws must be reviewed and approved by the Executive Committee.
D. Standing Committees
1. Executive Committee
a. Organization: The Executive Committee is made up of the Officers of The Assembly, which are the President, Vice President, Secretary, Treasurer, Activities Officer, Public Relations Officer, and Student Issues Officer. The President is the chair of the Executive Committee.
b. Duties: The Executive Committee meets weekly while class is in session. The Executive Committee sets the agenda for the Assembly meeting, formulates policy, appoints officers or representatives to vacant seats subject to the approval of the Assembly, reviews the work of other committees, exchanges information about issues and activities concerning students, and formulates official communications with the administration including the Year End Report.
2. Election Commission
a. Organization: The President shall appoint the chair of the Election Commission subject to the approval of the Assembly. The chair of the Election Commission shall appoint the remaining members of the commission (2 to 4 people) subject to the approval of the Executive Committee. Current members of The Assembly or candidates may not serve on the Election Commission.
b. Duties: The Election Commission is responsible for carrying out free and fair elections, creating and enforcing campaign regulations, and creating and enforcing voting regulations. The Election Commission will oversee elections to the Assembly, Recall Elections, Special Elections, and Referendums as governed by Article VIII and the Election Commission Bylaws.
3. Club Committee
a. Organization: The Vice President acts as the chair of the Club Committee. Additional members to the Club Committee can be appointed by the Vice President. The UWSG Treasurer will assist the Committee Chair with financial inquiries.
b. Duties: The Club Committee is responsible for reviewing club applications, including budgets, and recommending clubs for official recognition by the Assembly. The Club Committee may recommend changes to a club’s requested budget allocation, subject to approval by The Assembly. One or more members of the Club Committee shall review club purchase requests to ensure they are in compliance with their approved budget prior to UWSG signature.
4. Finance Committee
a. Organization: The Treasurer acts as the standing chair of the Finance Committee. Additional members can be appointed by the President when requested by the Treasurer.
b. Duties: The Financial Committee is responsible for preparing the Annual Budget and the Mid-Year and Year End Financial Reports, as defined in Article IX Section 2. Annual budgets and amendments are subject to the approval of The Assembly. The Financial Committee should periodically review the Financial Bylaws, Article IX, and other policies and procedures pertaining to budgeting and disbursement, and make recommendations for changes when necessary.
B. Organization: Members are appointed to committees by the President. Chairs are specified in point D below. Committee members need not be members of the Assembly, but all committees report to the Assembly (via the Vice President and Executive Committee) and are under the authority of the Constitution and UWSG Bylaws.
C. Bylaws: Standing committees shall write and maintain bylaws. Bylaws must be reviewed and approved by the Executive Committee.
D. Standing Committees
1. Executive Committee
a. Organization: The Executive Committee is made up of the Officers of The Assembly, which are the President, Vice President, Secretary, Treasurer, Activities Officer, Public Relations Officer, and Student Issues Officer. The President is the chair of the Executive Committee.
b. Duties: The Executive Committee meets weekly while class is in session. The Executive Committee sets the agenda for the Assembly meeting, formulates policy, appoints officers or representatives to vacant seats subject to the approval of the Assembly, reviews the work of other committees, exchanges information about issues and activities concerning students, and formulates official communications with the administration including the Year End Report.
2. Election Commission
a. Organization: The President shall appoint the chair of the Election Commission subject to the approval of the Assembly. The chair of the Election Commission shall appoint the remaining members of the commission (2 to 4 people) subject to the approval of the Executive Committee. Current members of The Assembly or candidates may not serve on the Election Commission.
b. Duties: The Election Commission is responsible for carrying out free and fair elections, creating and enforcing campaign regulations, and creating and enforcing voting regulations. The Election Commission will oversee elections to the Assembly, Recall Elections, Special Elections, and Referendums as governed by Article VIII and the Election Commission Bylaws.
3. Club Committee
a. Organization: The Vice President acts as the chair of the Club Committee. Additional members to the Club Committee can be appointed by the Vice President. The UWSG Treasurer will assist the Committee Chair with financial inquiries.
b. Duties: The Club Committee is responsible for reviewing club applications, including budgets, and recommending clubs for official recognition by the Assembly. The Club Committee may recommend changes to a club’s requested budget allocation, subject to approval by The Assembly. One or more members of the Club Committee shall review club purchase requests to ensure they are in compliance with their approved budget prior to UWSG signature.
4. Finance Committee
a. Organization: The Treasurer acts as the standing chair of the Finance Committee. Additional members can be appointed by the President when requested by the Treasurer.
b. Duties: The Financial Committee is responsible for preparing the Annual Budget and the Mid-Year and Year End Financial Reports, as defined in Article IX Section 2. Annual budgets and amendments are subject to the approval of The Assembly. The Financial Committee should periodically review the Financial Bylaws, Article IX, and other policies and procedures pertaining to budgeting and disbursement, and make recommendations for changes when necessary.
Section 2. Special Committees
A. Definition: A special committee is one that exists for a specific period of time to accomplish their tasks, does not maintains bylaws, and carries out specific duties as defined by the legislation creating and empowering said committee.
B. Organization: Chairs and members are appointed to the committee according to the legislation creating and empowering said committee. The chair must be named and a procedure for appointing members defined in the legislation.
C. Bylaws: Special committees are not required to have written bylaws, but are required to abide by the UWSG Constitution and Bylaws.
D. Duties: Special committees shall carry out their duties as defined in the legislation creating and empowering them. When active, special committees shall report during the Committee Reports period at the weekly Assembly meeting. Special committee chairs shall coordinate with the Vice President and Executive Committee on a regular basis regarding their activities.
B. Organization: Chairs and members are appointed to the committee according to the legislation creating and empowering said committee. The chair must be named and a procedure for appointing members defined in the legislation.
C. Bylaws: Special committees are not required to have written bylaws, but are required to abide by the UWSG Constitution and Bylaws.
D. Duties: Special committees shall carry out their duties as defined in the legislation creating and empowering them. When active, special committees shall report during the Committee Reports period at the weekly Assembly meeting. Special committee chairs shall coordinate with the Vice President and Executive Committee on a regular basis regarding their activities.
Section 3. External Committees
A. Definition: An external committee is organized and operated by the university administration and to which one or more student representatives are invited as either advisory or full voting members.
B. Duties: Students appointed to external committees shall represent student interests to the best of their ability when discussing issues that affect the student body. These representatives shall give reports during the Committee Reports section of the weekly Assembly meeting when appropriate. Assigned representatives should keep the Executive Committee informed on a regular basis of the business of the external committees. Assigned representatives may be directed to express the opinion of the Assembly on certain issues during the meetings of these external committees.
C. Appointment: The President will appoint student representatives, who may or may not also be members of the Assembly, to external committees subject to the approval of those committees. External committees may request students they wish to have on the committee and the UWSG will do their best to fulfill such requests.
B. Duties: Students appointed to external committees shall represent student interests to the best of their ability when discussing issues that affect the student body. These representatives shall give reports during the Committee Reports section of the weekly Assembly meeting when appropriate. Assigned representatives should keep the Executive Committee informed on a regular basis of the business of the external committees. Assigned representatives may be directed to express the opinion of the Assembly on certain issues during the meetings of these external committees.
C. Appointment: The President will appoint student representatives, who may or may not also be members of the Assembly, to external committees subject to the approval of those committees. External committees may request students they wish to have on the committee and the UWSG will do their best to fulfill such requests.